There are many types of document management systems, but the best ones have many features that can help your business save time and money. Some of these features include a central electronic location along with workflows for files, as well as collaboration.
Many of the most popular document management platforms offer a mobile app that allows users to access their documents from any device. This makes it much easier to share your files and collaborate with team members regardless of where they are located in the world.
Another feature you should look for in a document-management platform is the ability to set user permissions. This is crucial for efficiency and security. You must ensure that only the necessary information is available to your team.
The most efficient document management software should also offer a feature that lets you create and edit versions of documents. This will allow you to keep track of any changes to your document so that you can easily find it later.
Image scanning and OCR are also essential features of a high-quality document management software. These are excellent features for businesses with a lot of paper documents that they want to convert to digital documents.
It is also essential to find an application that manages documents that includes an e-signature feature. This allows you to send documents to people without printing them out and deliver them out in person. This is particularly useful when dealing with purchase orders or other documents that require to be signed by the manager.